Worldwide recruitment company

Jr. Executive Assistant

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Position

Jr. Executive Assistant

About Our Client

Our client is an innovation-focused, full service, global beauty company with proven track record for award winning formulas and product development. The art and science of innovation is in our DNA. Through our worldwide network of talented chemists, scientists and creatives, we bring authentic innovation and cutting-edge technology to every product we design.

Job Summary

• The Way We Work
• Whether you’re an established brand or an indie start-up, our team of beauty industry professionals nurture your project through each phase of development, from concept to finished goods. We take the time to understand your goals through access to cutting-edge technologies, raw materials, sustainable materials and the latest marketing analysis. Our dedicated team guides your vision, ensuring your product takes center stage in a crowded market.
• We are currently seeking a full-time Jr. Executive Assistant to join our team in Mahwah, NJ. The ideal candidate will provide executive assistance for the CEO. The ideal candidate will support the Executive Assistant to manage administrative functions of the C-suite.

Job Description

• - Provide comprehensive support to the C-suite, including CEO
• - Manage an extremely active calendar of meetings/appointments by keeping all attendees well informed of upcoming commitments and responsibilities
• - Schedule and plan various meetings/appointments, including booking conference rooms, organizing meeting materials and setting up video conferences
• - Take minutes on meetings, conferences, and appointments
• - Coordinate detailed travel arrangements, both domestic and international
• - Acting as the point of contact among executives, employees, clients and other external partners
• - Manage information flow in a timely and accurate manner
• - Format information for internal and external communication ? memos, emails, presentations, reports
• - Screen and direct phone calls and distribute correspondence
• - Handle sensitive matters with a high level of confidentiality and discretion
• - Provide off-hour support and high level of responsiveness
• - Prepare and submit expense reports
• - Perform other clerical duties as needed

Qualifications

• - 2-4 years of experience as Executive Assistant, Personal Assistant or similar experience & 24/7 mentality
• - Strong work ethic and confidentiality
• - Ability to follow directions, take initiative and proactively close loops
• - Proficiency in Google Workspace, Microsoft 365 and Zoom
• - Solid verbal and written communication skills
• - Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• - Adaptive and flexible mindset
• - Outstanding organizational and time management skills
• - Bilingual Korean/English preferred
• - Travel requirements: 20-40% (domestic and international)

What's On Offer

• Comprehensive Health Benefits
• Competitive 401(k) match with immediate vesting
• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Free Shuttle Service to and from NYC and the office
• Daily subsidized meals
• Free breakfast & snacks
• Employee Assistance Program (EAP)

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.


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