Worldwide recruitment company

Administrative Assistant

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Position

Administrative Assistant

About Our Client

• Our Client is a wholly owned subsidiary of E-mart, the leading retailer in South Korea. E-mart is a division of Shinsegae Group, the largest retail conglomerate in South Korea.
• The company is the US Venture Capital Investment arm of Shinsegae Group

Job Summary

Provides administrative and general clerical support to the corporate team. Reporting to the Director of Finance/Business Analyst, the position will initially be a general resource available “as needed” to/by the various team members. Position will handle initial phone/guest reception and maintain files and records as required. The position will have the ability to expand with the company, depending on the skills and abilities of the incumbent.

Job Description

• Primary
• - Proof and edit documents, email, notes, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines.
• - Perform general secretarial and clerical duties, including but not limited to; compositions, typing, copying, and filing of correspondence, memos, letters, agendas, and reports.
• - Act as primary receptionist for the office, responding to phone calls, receiving visitors, dispatching calls, and visitors to the proper parties.
• - Prepare, coordinate, and organize meetings as required to include room reservations, notification to
• members, and distribution of meeting materials and minutes.
• - Handle administrative requests and queries from senior managers
• - Conducts research, compiles data, and prepares summary reports as necessary
• Secondary
• - Serve as office manager to include responsibility for office supplies, secure maintenance of office
• equipment, establish and maintain filing system, sort and direct mail, and maintain an accurate calendar.
• - Providing high quality Customer service using professionalism, confidentiality, and good judgment is
• required.
• - Establish and maintain files; both physical and electronic.
• - Assists in associate training Program
• - Sort and distribute mail.
• Tertiary
• - Prepare travel arrangements as required. Prepare and process monthly expense reports.
• - Manage the key control system which includes maintaining the key log system including parking access.
• - Track and maintaining an inventory of office supplies and orders.
• - Provide general support to visitors.
• - Assist in the execution of the Safety Management System.
• - Assist executives as required.
• - Perform other duties as assigned.

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill, ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Education/Certification/Licensure:
• Minimum of two years of college or business school or any combination of education, training and experience that provides the knowledge, skills and abilities required for this position.
• Experience:
• A minimum of One (1) year of administrative experience in a fast paced environment.
• Skills/Competencies:
• - Bi-Lingual: English (Required), Korean (Preferred)
• - Experienced with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• - Shows Drive and Initiative: Pursues high standards and maintains a high level of productivity. Focuses
• on meaningful results and achieves them. Puts in extra effort to accomplish critical goals and looks for
• new ways to improve.
• - Possess and maintain reliable transportation, a valid CA drivers’ license, and state mandated auto
• insurance.
• - Excellent time management skills and the ability to prioritize work
• - Attention to detail and problem solving skills
• - “Can-do” attitude with ability to think critically and take initiative to make sure it happens.
• - Ability to handle multiple tasks and priorities.
• - Relates well to others and builds trust.
• - Organized, detail-oriented, possess excellent written/verbal communication skills. Operating systems.
• WORKING CONDITIONS/PHYSICAL ABILITIES:
• - Ability to bend, stoop, reach, stand, move from one area of the building to another on a regular basis, sit
• and use a computer for a long period of time.
• - Manual and physical dexterity needed to operate a computer keyboard and handle paper documents.
• - Sufficient near vision acuity to read information appearing on computer display screen, in hand-written
• forms, and printed on paper.
• - Adequate hearing and verbal abilities to communicate effectively in person and by telephone.
• - Ability to lift and carry items weighing up to 25 pounds.

What's On Offer

• - Health, vision, dental, life insurance
• - Paid holidays 11 days
• - Accrued PTO 10 days / year, sick hours (After Probation)
• - 401K matching (After Probation, up to 4%)
• - Bonus / incentive depends on KPI (up to 8%)

Apply online or feel free to contact us directly for more information about the opportunity. Due to the high volume of applicant, we regret to inform that only shortlisted candidates will be notified. Thank you for your understanding.


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